Administrative Support Specialist

Arconic is currently in search of an Administrative Support Specialist to join our team in Lancaster, PA. 

At Arconic, we are looking for people who share our values of integrity, inclusion, and diversity, and who demonstrate agility, results commitment, and the capability to grow themselves and others. In return, we offer the opportunity to Grow Together with ongoing opportunities for professional growth provided by a constantly changing environment, working alongside employees who value the people they work with just as much as the work they do.  

At our 1.3 million square-foot plant, we offer a variety of products--from painted sheet to blanked products. What we produce here is found in a wide assortment of end products, such as truck cabs, cookware and construction materials. We also produce brazing sheet used by auto manufacturers to make evaporator and condenser components. Another capability, for which we are well known, is the production of machined cast plate used in a number of diverse products, ranging from robotics to medical instruments.

The Administrative Support Specialist is responsible for providing administrative support to assist Arconic Lancaster Operations achieve plant goals as outlined in the Arconic Lancaster Operations business plan. They are primarily responsible for administrative activities of the Engineering, Finance and Maintenance Departments.   The Administrative Support Specialist will provide support to other areas as directed by Engineering Manager to meet plant goals. The incumbent also provides administrative support to the Director of Operations, as well as ad hoc support to other members of the Lancaster Lead Team. 

Key Accountabilities

• The incumbent facilitates and maintains the major maintenance and capex budget process including summary and monthly reporting.
• Assembles, publishes and distributes the monthly Engineering status report and Operations Weekly notes.
• Prepares final version of electronic request for appropriation (eRFA’s) for electronic approval routing after adding budget details and checking for completeness with regards to QS data, EHS data, asset information, and Capital versus Expense documentation.
• Prepares job Closing Notices, gathers completed files, and circulates for electronic approval.
• Alerts originators in balancing monies spent on Capital/Expense jobs as needed.
• Provides Oracle reports supporting job spending to originators, if requested.
• Prepares Asset Disposal forms and circulates for electronic approval and enters permanent database.
• Defines physical assets for finance asset tracking
• Maintains and updates all engineering specifications.
• Prepares and circulates approval and closing routing of Engineering Services’ Request (ESR).
• Works closely with Project Leaders to prepare the Monthly Project Status Reports
• Tracks and follows up with all electronic routing of eRFA, job Closing Notices, ADAR’s, and ESR’s.
• Maintains office equipment and supplies and scheduling and maintaining of meeting rooms for events.
• Serves the engineering department as the Quality Systems manual coordinator and provides necessary administrative services for the department Quality Systems documentation.
• Processes Purchase Orders for various departments within Oracle.

Critical Competencies

• Effective communication (orally and in writing)
• Able to handle confidential information
• Continuous Improvement Mindset
• Attention to Detail
• Reliability
• Data Entry Accuracy
• Ability to influence/facilitate - must be able to effectively influence others to complete assignments such as closing notice activities, input needed to complete meeting minutes and other assignments involving input from others.

Basic Qualifications:

• 3 years of experience in an administrative position
• 3 years of experience in managing excel spreadsheets
• 1 year experience in data entry

Preferred Qualifications

• Associates degree (two-year program) in Business or Accounting
• 5 years previous experience in an administrative position
• 1-3 years basic accounting experience

Arconic Corporation is a leading provider of aluminum sheet, plate and extrusions, as well as innovative architectural products, that advance the automotive, aerospace, commercial transportation, industrial and building and construction markets. Building on more than a century of innovation, Arconic helps to transform the way we fly, drive, and build. We are proud that 77% of our employees are happy working for Arconic and would recommend it as a great place to work and that 80% of our employees would recommend their managers to others. 

We live our core values and commit to delivering sustainable value to our customers, our employees, our communities and our stakeholders. 

At Arconic, we: 

Act With Integrity. 

We lead with respect, honesty, transparency and accountability. 

Safeguard our Future. 

We protect and improve the health and safety of our employees, communities and environment. 

Grow Stronger Together. 

We cultivate an inclusive and diverse culture that advocates for equity. 

Earn Customer Loyalty. 

We build customer partnerships through best-in-class products and service. 

Drive Operational Excellence. 

We pursue continuous improvement through innovation, agility, people development and collaboration. 

Create Value. 

We achieve success by generating and growing value for our stakeholders. 

United States Equal Employment Opportunity Statement

Arconic is an equal opportunity employer that is committed to inclusion and diversity. We take action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.