HR Administrator & Facilities coordinator

Job Purpose:  

To provide the business with first class HR administration and delivering outstanding internal customer services.

Responsibilities:

• Working daily with HR systems, processes and procedures
• Administration work within the department such as producing contracts of employment, pay review or job change letters to employees in an accurate and timely manner
• Co-ordinate the return and administration of new starters paperwork, ensuring they are on boarded correctly and in a timely manner
• Maintain and update employee records on the HR database (SAP HR) ensuring employee files are stored in the system
• Manage the employee off-boarding process
• Support with day to day HR duties, including recruitment, employee engagement, disciplinary and grievance hearings as required.
• Supporting the development of HR policy and procedure and suggest improvements where necessary
• Manage facilities of our offices in Portugal (Lisbon & Porto)
• Coordination to any facilities work project - reporting to Iberian Facilities Manager
• Contact with providers and landlord for all the office matters and facilities related issues
• Manage H&S tasks and responsibilities
• Invoice control and management
• Day to day interaction with employees and managers
• Ad-hoc project support

Knowledge Skills and Experience:

• Bachelors degree in Human Resource Management or Business is desirable
• Previous HR administration experience would be an advantage
• Good skills in Microsoft Word / Excel / PowerPoint / Outlook
• Excellent communication and interpersonal skills
• High level of attention to detail and accuracy
• Ability to work in a busy environment and prioritise work load
• Ability to operate under pressure
• Able to deliver effective results, meet tight deadlines and targets
• Ability to use initiative and take responsibility with a positive and can do attitude
• Self-motivated with a desire to learn
• Ability to form effective working relationships at all levels
• Excellent team player

#LI-RS1

Key Skills

Communication, Deadline Management, Detail-Oriented, Human Resources (HR), Taking Initiative, Teamwork

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At TD SYNNEX, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!