Assistant Dispatcher

Purpose



The Assistant Dispatcher is responsible for assisting the General Manager Logistics in coordinating, scheduling, assigning labor and equipment, and performing other administrative duties to ensure equipment reaches our customers in a timely manner
They may also on occasion, for short periods, perform the duties of the Transportation Coordinator or Permit Coordinator




Duties and Responsibilities


• Draw bars assigning employees to all jobs the day before to provide an accurate daily activity spread sheet

• Responsible for monitoring and reporting driver issues such as accidents, safety concerns, etc

• Evaluates, processes, and transmits information, instructions, and permits

• Monitors weather activity and evaluate how to proceed based on weather-related regulations and policies
• Prepares daily dispatch reports and determine schedules

• Coordinate with billing to ensure rates and job tickets are submitted accurately and timely

• Works with the Compliance Specialist to ensure Maxim operates in accordance with DOT and other regulations

• Assists in the creation of appropriate maps and direction charts to assure compliance with applicable permit laws
• Checks that inspections have been completed and are correctly filed; refers any discrepancies and service issues to service

• Performs other duties as assigned or required


Requirements

Education:


• High school diploma or GED required
• Associate or Technical degree preferred

Experience:


• 3+ years of construction, or fleet related industry with transportation or heavy equipment experience preferable
• 3+ years’ experience using CMMS system (JD Edwards) in dispatcher or scheduling role

Skills


• Moderate level communication skills, must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence
Also must be able to effectively present information in one-on-one and in small group situations to other employees
• Advanced level attention to detail
• Moderate level PC skills, including proficiency in MS applications, especially Word, Excel, and Powerpoint

• Advanced ability to problem resolve and make sound decisions during high pressure situations
• Expert multitasker with ability to meet deadlines

Additional Requirements


• Will be required to step in for Lead Dispatcher as requested, directed or assigned

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job
While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop
The employee may occasionally lift and/or move up to 25 pounds


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
While performing the duties of this job, the employee is in a typical office setting




Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled