At Lifetouch (part of the Shutterfly family of brands), we believe there is extraordinary power in the self-expression. Built on the tradition of “Picture Day”, Lifetouch has captured the unique personalities of children and families for more than 85 years.
The Proposal Coordinator executes proposals in response to RFPs from current and prospective clients. Work closely with field team members to reflect the pricing, services and differentiating value they want to provide to the schools/districts for whom they are submitting a proposal. Works with internal teams to ensure compliance with terms and conditions, and that all documentation submitted with RFP Response is accurate and signed.
What You’ll Do Here:
- Researches, develops, and executes responses to prospective and current RFPs/bids from large schools and entire multi-million-dollar school districts.
- Develops and leads kickoff, discovery and writing strategy development sessions.
- Leads deal teams through the proposal process, develops the project timeline, and ensures resources are on task and all stakeholders informed of status of content and editing.
- Reviews RFPs and collaborates and consults with internal contributors and subject matter experts to ensure content is complete, accurate, strategic, and maximizes business opportunities. This includes working with Legal, Insurance, Human Resources to ensure compliance with terms and conditions.
- Creates and maintains library of standard proposal responses and exercises judgement on when to leverage existing responses versus when a new response may be necessary.
- Advises Regional VP's, NSEs, and local selling teams in the field in gathering appropriate details and specifications to support district bids and initiatives.
- Gathers information for proposal, edits, writes new material ensuring the messaging includes the key differentiators along with the overall strategy, brand, voice and language.
- Analyzes and ensures that school is compliant with RFP requirements.
- Owns of the response and ensures all pieces of the response are complete for submission and that Lifetouch is strategically in the best position for proposal success.
- Documents process and maintains proposal metrics such as win/loss percentage, time of execution, participation etc.
- Ensures all loops are closed and the final deliverable is of high quality and delivered to the team or school without any outstanding questions or issues.
- Consistently meets proposal deadlines.
- Safeguards all customer, employee and company proprietary and personal information ensuring customer and employee data is always kept confidential.
- Performs other projects or miscellaneous duties as requested or assigned.
- Monitoring bid subscriptions, certificates of insurance, and other related duties.
It is helpful, but not required to have:
- Bachelor’s Degree in a related field or equivalent work experience.
The Skills You’ll Bring:
- 2+ years in sales, sales operations, or related experience.
- Proven ability to concurrently managing proposals and in response to large RFPs.
- Proficient in Microsoft Office (both Desktop & Office 365), specifically Word, Excel, & Teams
- Proficient in Salesforce.com, strongly preferred.
- Takes accountability for performance and results.
- Ability to manage projects.
- Strong oral and written communication skills, including presentation skills.
- Detail oriented in the execution and follow-up of work.
- Strong analytical and critical thinking skills as well as problem-solving skills.
- Strong interpersonal and collaboration skills.
#SFLYCorporate
Supporting a diverse and inclusive workforce is important to Shutterfly not only because it directly reflects our value of Embracing our Differences, but also because it’s the right thing to do for our business and for our people. Learn more about our commitment to Diversity, Equity and Inclusion at Shutterfly DE&I.
This position will accept applications on an ongoing basis until filled.
